Meeting
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
Wednesday, December 13, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
 		  

4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS
 
4:00 P.M. - CALL TO ORDER - CLOSED SESSION
A.
CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
Significant Exposure to Litigation Pursuant to Government Code section 54956.9 (d)(2)
Number of Potential Cases: 1
This item relates to letters sent to the City dated October 24 and November 7, 2023 from Manatt, LLP on behalf of NUWI, LLC regarding the City’s Triennial Review
 
B.
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9 (d)(1)
OPV Coalition v. Fox Canyon Groundwater Ventura County Superior Court Case No. 56-2021-00555357-CU-PT-VTA
ROLL CALL
5:00 P.M. - CALL TO ORDER - OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
C.
Friends of the Library Presentation of Annual Donation to City
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
D.
City Council Meeting Minutes
Recommendation: Approve minutes of the regular meeting of November 8, 2023 and special meeting of December 6, 2023.
E.
Disbursements
Recommendation: Adopt a Resolution approving disbursements.
F.
Revenue & Expenditure Report for October 2023
Recommendation: Receive and file report.
G.
Investment Reports for October 2023
Recommendation: Receive and file reports.
H.
Senate Bill 341 Report for the Fiscal Year Ended June 30, 2023
Recommendation: Receive and file report.
I.
Development Impact and Capital Fees Report for the Fiscal Year Ended June 30, 2023
Recommendation: Receive and file the report.
J.
Report from CliftonLarsonAllen LLP, Independent Auditors – Financial Statements for Fiscal Year Ended June 30, 2023
Recommendation: Receive and file the ACFR and various reports.
K.
Adopt Ordinance 2015, an Ordinance of the City Council of the City of Camarillo for a Change of Zone of an Approximately 26 Acre Site Located South of the U.S. 101 Freeway, West of Springville Drive, North of the Camarillo Airport, and Just East of West Ventura Boulevard from Commercial Planned Development (CPD) to Limited Manufacturing (LM), further Described as Change of Zone CZ-335
Recommendation: Adopt Ordinance 2015, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
L.
Adopt Ordinance 2016, an Ordinance of the City Council of the City of Camarillo, California, Amending the Camarillo Municipal Code Chapter 19.65 for Home Occupations
Recommendation: Adopt Ordinance 2016, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
M.
2024 City Council and Board Regular Meeting Schedule
Recommendation: Approve the 2024 City Council and Board regular meeting schedule.
N.
California Contract Cities Association (CCCA) – Discontinuation of Membership
Recommendation: Approve the discontinuation of membership with the California Contract Cities Association.  
O.
Association of California Water Agencies (ACWA) – Membership Recommendation
Recommendation:
Approve the City’s membership to the Association of California Water Agencies.
P.
2024 City Council Committee Assignments
Recommendation: Approve the 2024 Council committee assignments.
Q.
Policy 11.07 – Use of City Vehicles
Recommendation: Approve the proposed amended changes for Policy 11.07 pertaining to Use of City Vehicles.
R.
City Council Policy 12.02 – Email Retention 
Recommendation: Adopt the revised City Council Policy 12.02 – Email Retention  
S.
Second Amendment to License Agreement for Telecommunications Facilities between the City and New Cingular Wireless
Recommendation: Authorize the City Manager to execute Agreement No. 2004-2B with New Cingular Wireless PCS, LLC.
T.
Camarillo Public Library Energy Efficiency Lighting Upgrade - Resolution Approving Final Pay Estimate No. 8 and Accepting Improvements
Recommendation: Adopt a Resolution approving the final pay estimate, accepting improvements, and authorizing the Mayor to sign the Notice of Completion.
U.
Camarillo Area Transit - Approve the Purchase of a 16-Passenger Cutaway Bus
Recommendation:
  1. Find the CAT vehicle procurement exempt from review under the California   Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA (CEQA) Guidelines; and
  2. Approve the purchase of Model 1 Commercial Vehicles for a total amount of $142,765.16 for the purchase of one transit vehicle; and
  3. Authorize a contingency of up to $14,000 in additional vehicle procurement costs.
V.
Camarillo Area Transit – Approve the Purchase of Three Class V Transit Vans
Recommendation:
  1. Find the CAT vehicle procurement exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA (CEQA) Guidelines; and
  2. Approve the purchase of three transit vehicles in the total amount of $316,058.52 ; and
  3. Authorize a contingency of up to $30,000 in additional vehicle procurement costs.
W.
Non-Stormwater Major Outfall Screening and Source Investigation - Professional Services Agreement
Recommendation:
  1. Find the major outfall screening and source investigation exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and 
  2. Authorize an appropriation of $70,100 for the professional services agreement and contingency in the General Fund, Storm Water Management Budget, Account No. 101-3140-434.32-01 from available General Fund Unassigned Fund Balance; and 
  3. Authorize the City Manager to execute Professional Services Agreement No. 2023-159 with Rincon Consultants, Inc. in an amount not-to-exceed $191,098 for professional services and authorize a contingency in the amount of $29,000 for a total agreement authorization of $220,098; and 
  4. Authorize the City Manager to execute future amendments to the Agreement with Rincon Consultants for unforeseen additional services up to the authorized contingency amount.
X.
Parking Restrictions at Bedford Drive and Dunnigan Street
Recommendation:
  1. Find the “No Parking” signs exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
  2. Adopt a Resolution establishing parking restrictions at Bedford Drive and Dunnigan Street.
Y.
RPD-201, Fairfield Camino Ruiz LLC - Resolution Approving Improvement Plans, and Acknowledging Receipt of Agreements, Securities and Other Necessary Documents, and Waiver of Traffic Impact Mitigation Fees
Recommendation:
  1. Find that an EIR was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15162; and 
  2. Adopt a Resolution approving improvement plans and acknowledging receipt of agreements, securities, and other necessary documents; and waiver of traffic impact mitigation fees for 20 moderate income affordable residential units.
Z.
Storm Drain Infrastructure Repair – La Marina Storm Ditch (Project No. SD-5116) – Exonerate Warranty Securities
Recommendation: Adopt a Resolution exonerating warranty securities for Storm Drain Infrastructure Repair – La Marina Storm Ditch - Project No. SD-5116 with Tierra Contracting, Inc.
AA.
Traffic Signal Safety Light LED Upgrade Project (TM-2023-2) – Award of Contract
Recommendation:
  1. Find Specification No. TM-2023-2, Traffic Signal Safety Light LED Upgrade Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and 
  2. Find the bid received from Yunex LLC as non-responsive; and 
  3. Authorize the City Manager to execute Public Works Contract No. 2023-158 with Taft Electric Company in the amount of $64,100 and execute contract change orders for project contingencies in the amount of $6,410 for a total authorized expenditure of $70,510.
AB.
VCTC VCbuspass – Fare Media Agreement
Recommendation: Authorize the City Manager to execute the Interagency “Countywide Annual Westview Annual Pass” agreement regarding usage and fare reimbursement.
AC.
Water and Wastewater Financial Plan Update – Agreement Amendment
Recommendation: Authorize the City/District Manager to sign the Eleventh Amendment to Agreement in the amount of $49,497 for Professional Services with Raftelis Financial Consultant to conduct a Water and Wastewater Financial Plan Update for the City of Camarillo and the Camarillo Sanitary District.
DISCUSSION ITEMS
AD.
Airport Layout Plan Update – Verbal Presentation from Director of Airports Keith Freitas
Recommendation: Receive and file the Airport Layout Plan (ALP) update from the County of Ventura Department of Airports.
AE.
Proposed Ordinance Amendment to Camarillo Municipal Code Section 11.20.220 – Oversized Vehicles – Parking Prohibited – Parking Permits
Recommendation:
  1. Find the Ordinance Amendment to Camarillo Municipal Code Section 11.20.220 – Oversized Vehicles – Parking Prohibited – Parking Permits exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and 
  2. Introduce an Ordinance Amending and Restating Section 11.20.220 of Title 11 of the Camarillo Municipal Code relating to public parking of oversized vehicles on public streets and highways.
AF.
North Pleasant Valley Groundwater Desalter – Detention Basin Improvements (Project No. WT-11-01) – Ratify Construction Contract and Professional Services Agreement
Recommendation:
  1. Find that Project No. WT-11-01 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Sections 15301 Class 1; and
  2. Ratify Public Works Contract No. 2023-154 with Sam Hill & Sons, Inc. in an amount not-to-exceed $692,918, and authorize a contingency in the amount of $104,000, for a total contract authorization of $796,918; and
  3. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
  4. Ratify Professional Services Agreement No. 2023-155 with Filippin Engineering, Inc. in an amount not-to-exceed $141,224.12 for construction management and inspection services, and authorize a contingency in the amount of $21,200, for a total agreement authorization of $162,424.12; and
  5. Authorize the City Manager to execute future amendments to the agreement with Filippin Engineering, Inc. for unforeseen additional services up to the authorized contingency amount.
PUBLIC HEARINGS - NONE
6:00 P.M. - GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in-progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
DISCUSSION ITEMS - 6:00 P.M.
AG.
Triennial Review of Referral for NUWI Camarillo, LLC
Recommendation:
  1. Find the Triennial Review of the Referral for NUWI Camarillo, LLC is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3).
  2. Adopt a resolution rescinding the Referral for NUWI Camarillo LLC as provided for under City Council Policy 7.01.E.
CLOSED SESSION REPORT
ADJOURN
 

****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review****

 
PUBLIC PARTICIPATION
 
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.  Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
 Public Comment Options
  • Electronic Comments: To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
  • Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010.  If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting.  Written comments received after 3:00 p.m. will be distributed to the Councilmembers.  
  • Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard.  Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item.  The City Council will receive general public comments for items not on the agenda at 6:00 p.m.  Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name.  When your name is called, approach the podium and begin your comments by stating your name for the record.  The timer will count down your 3 minutes.  The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red.  At that time, we will move onto the next speaker.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 388-5397.  Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.