Meeting
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
Wednesday, June 12, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
 		  
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS
4:00 P.M. - CALL TO ORDER - CLOSED SESSION
ROLL CALL
CLOSED SESSION
A.
Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9 (d)(1)
Name of case: OPV Coalition, et. al. vs. Fox Canyon Groundwater Management Agency
Ventura County Superior Court Case No. 56202100555357CUPTVTA
B.
Public Employee Performance Evaluation
Authority:  Government Code Section 54957(b)(1)
Title: City Manager
C.
Conference with Labor Negotiators
Authority: Government Code Section 54957.6
Agency Designated Representative: City Attorney
Unrepresented Employee: City Manager
5:00 P.M. - CALL TO ORDER - OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
D.
Community Academy Participants Certificates of Recognition
E.
Pride Month Proclamation and Certificate of Recognition
F.
Food Share Presentation
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
G.
City Council Meeting Minutes
Recommendation: Approve minutes of the special meeting of May 18, 2024, and regular meeting of May 22, 2024.
H.
Disbursements
Recommendation: Adopt a Resolution approving disbursements.
I.
Adopt Ordinance 2020, an Ordinance of the City Council of the City of Camarillo, California, Amending Subsections 17.04.020, 17.04.050 and 17.04.140 of Chapter 17.04 of the Camarillo Municipal Code Pertaining to Sign Regulations
Recommendation: Adopt Ordinance 2020, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
J.
November 2024 Election Resolutions
Recommendation:
  1. Adopt a Resolution calling and giving notice of the General Municipal Election to be held Tuesday, November 5, 2024, for the election of certain officers as required by the provisions of the laws of the State of California relating to General Law Cities; and
  2. Adopt a Resolution requesting the Ventura County Board of Supervisors consolidate a General Municipal Election to be held November 5, 2024, with the Statewide General Election to be held the same date pursuant to Section 10403 of the Elections Code; and
  3. Receive and file previously adopted Resolutions No. 2004-61 establishing regulations for candidate statements and Resolution No. 2018-55 regarding tie votes; and
  4. Authorize the City Clerk to file all necessary paperwork with the County of Ventura Elections Division.
K.
City Council Norms
Recommendation: Approve the amendments made to the Council Norms addressing reimbursements of travel expenses for elected officials.
L.
City Council Policy 1.09 – Citizen Selection and Participation on Boards, Commissions and Committees
Recommendation: Adopt revisions to City Council Policy 1.09 – Citizen Selection and Participation on Boards, Commissions, and Committees.
M.
2024-2029 Capital Improvement Program (CIP) General Plan Conformity and Coordination Review
Recommendation:
  1. Find that the item is not a project under Section 15378(b)(4) of the CEQA Guidelines; and
  2. Find that proposed public improvements of the FY 2024‐2029 City of Camarillo Department of Public Works Five-Year Capital Improvement Program, including, Camrosa Water District, the County of Ventura, Crestview Mutual Water Company, Oxnard Union High School District, Pleasant Valley Recreation and Parks District and Southern California Gas Company CIPs are in conformance with the City of Camarillo General Plan.
N.
California Conservation Corps – Sponsor Agreement
Recommendation:
  1. Authorize the City Manager to execute Agreement No. 2024-125 with California Conservation Corps in the amount of $452,992; and
  2. Authorize the City Manager to execute future work requests to the agreement for Years 1 through 3, including any rate increases for Years 2 and 3 for unforeseen additional services in an amount not to exceed $45,300.
O.
Third Amendment to Agreement With County of Ventura Behavioral Health for Community Services Coordinator No. CC 2022-13C
Recommendation: Authorize the City Manager to execute the Third Amendment to Agreement No. CC 2022-13 (CC 2022-13C) with the County of Ventura, for a Ventura County Behavioral Health Agency Community Services Coordinator, for an amount not-to-exceed $2,766 per pay period, for a total contract amount of $71,916.
P.
North Pleasant Valley Desalter – Inframark, LLC Agreement Amendment
Recommendation: Authorize the City Manager to execute Agreement No. 2021-6B with Inframark, LLC in the amount of $600,000 for a total amount not to exceed of $12,806,342 for operational services for Desalter Operations.
Q.
Award CC Agreement No. 2024-127 to Bodagger Builders for the Camarillo Ranch Improvements, Specification No. AS-2023-2
Recommendation:
  1. Find installation of new concrete pads exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301.
  2. Authorize City Manager to execute CC Agreement No. 2024-127 with Bodagger Builders in the amount of $154,125 and
  3. Authorize a contingency in the amount of $38,530, for a total not to exceed amount of $192,655; and
  4. Authorize City Manager to execute future amendments, documents and Change Orders if required, up to the total not to exceed amount.
R.
Award New Vehicle Purchase for the Camarillo Police Department, AS-2023-18
Recommendation:
  1. Find the van purchase exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
  2. Authorize City Manager to execute Latitude Vans quote and payment for the van in the amount of $121,340; and approve a contingency up to $18,200, for a not to exceed total of $139,540; and
  3. Authorize City Manager to execute future change orders up to the authorized contingency amount. 
S.
Award Equipment Replacement for Chipper Truck, Specification No. AS-2023-19
Recommendation:
  1. Find the vehicle purchase exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
  2. Authorize City Manager to execute the quote for AS-2023-19 from National Auto Fleet Group in the amount of $134,644; and authorize a contingency up to $20,200 for a not to exceed total of $154,844; and
  3. Authorize City Manager to execute future change orders or documents as necessary up to the authorized contingency amount.
T.
Groundwater Hydrogeology Technical Services – Agreement Amendment
Recommendation: Authorize the City Manager to execute Agreement No. 2021-201A with Bondy Groundwater Consulting, Inc. to extend the agreement for one year through June 30, 2025.
U.
Stormwater and Engineering Review Services – Professional Services Agreements
Recommendation:
  1. Authorize the City Manager to execute Agreement No. 2024-112 with Charles Abbott Associates, Inc. in the amount of $1,942,987; and
  2. Authorize the City Manager to execute Agreement No. 2024-113 with Willdan Engineering, Inc. in the amount of $60,000; and
  3. Authorize the City Manager to execute future amendments for Stormwater engineering, inspections and technical services with Charles Abbott Associates, Inc. and Willdan Engineering, Inc. and extend the term for two one-year extensions up to the authorized agreement amounts.
V.
Stormwater Trash Compliance (Project No. SD-5032-1) – Award Construction Contract
Recommendation:
  1. Find that Project No. SD-5032-1 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15303 Class 3: and
  2. Adopt a Resolution approving Stormwater Trash Compliance – Project No. SD-5032-1; approving the Project plans and specifications; and proceeding with construction of the project; and
  3. Authorize an appropriation of $100,000 for the construction contract, professional services agreement, and contingencies in the Capital Improvement Projects Fund, 410-8510-485-92.41 and Project SD-5032 from available Capital Improvement Projects Fund Balance; and
  4. Authorize the City Manager to execute Public Works Contract No. 2024-121 with Downstream Services, Inc. in an amount not-to-exceed $838,897, and authorize a contingency in the amount of $126,000, for a total contract authorization of $964,897; and
  5. Authorize the City Manager to execute future contract change orders to the contract with Downstream Services, Inc. for unforeseen additional work up to the authorized contingency amount; and
  6. Authorize the City Manager to execute Professional Services Agreement No. 2024-114 with DCME, Inc. in an amount not-to-exceed $116,000 for inspection services, and authorize a contingency in the amount of $17,400, for a total agreement authorization of $133,400; and
  7. Authorize the City Manager to execute future amendments to the agreement with DCME, Inc. for unforeseen additional services up to the authorized contingency amount.
W.
Land Development Soils and Geotechnical Engineering Services – Professional Services Agreements
Recommendation:
  1. Authorize the City Manager to execute Agreement No. 2024-108 with GeoDynamics, Inc. for an amount of $120,000; and
  2. Authorize the City Manager to execute Agreement No. 2024-109 with NV5 West, Inc.  for an amount of $60,000; and
  3. Authorize the City Manager to execute future amendments to the Agreements with GeoDynamics, Inc. and NV5 West, Inc. up to the authorized amounts.
X.
Land Development Engineering and Technical Plan Check Services – Professional Services Agreements
Recommendation:
  1. Authorize the City Manager to execute Agreement No. 2024-110 with m6 Consulting, Inc. in the amount of $75,000; and 
  2. Authorize the City Manager to execute Agreement No. 2024-111 with Willdan Engineering, Inc. in the amount of $450,000; and 
  3. Authorize the City Manager to execute future amendments to the Agreements with m6 Consulting, Inc. and Willdan Engineering, Inc. up to the authorized amounts.
Y.
Land Development Inspection Services – Professional Services Agreement
Recommendation:
  1. Authorize the City Manager to execute Agreement No. 2024-38 with Charles Abbott Associates, Inc. in the amount of $1,200,000; and
  2. Authorize the City Manager to execute future amendments to the Agreement with Charles Abbott Associates, Inc. up to the authorized amount. 
Z.
On-Call Trade Work – Contractor Agreements
Recommendation:
  1. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-49 with Arias Construction for a total agreement amount not-to-exceed $150,000 for FY 2024/25; and
  2. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-52 with Bodagger Enterprises Inc. dba Bodagger Builders for a total agreement amount not-to-exceed $100,000 for FY 2024/25; and
  3. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-60 with David Atkin Construction Inc. for a total agreement amount not-to-exceed $100,000 for FY 2024/25; and
  4. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-64 with Falcon Roofing Company for a total agreement amount not-to-exceed $80,000 for FY 2024/25; and
  5. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-66 with General Pump Company, Inc. for a total agreement amount not-to-exceed $100,000 for FY 2024/25; and
  6. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-71 with Howard’s Rug Company for a total agreement amount not-to-exceed $90,000 for FY 2024/25; and
  7. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-72 with Innocenti Construction Inc. for a total agreement amount not-to-exceed $80,000 for FY 2024/25; and
  8. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-77 with MSO Technologies, Inc. for a total agreement amount not-to-exceed $100,000 for FY 2024/25; and
  9. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-87 with Sam Hill & Sons, Inc. for a total agreement amount not-to-exceed $100,000 for FY 2024/25; and
  10. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-95 with Toro Enterprises, Inc. for a total agreement amount not-to-exceed $100,000 for FY 2024/25; and
  11. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-98 with Travis Agricultural Construction, Inc. for a total agreement amount not-to-exceed $100,000 for FY 2024/25; and
  12. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-99 with Tri-County Office Furniture for a total agreement amount not-to-exceed $100,000 for FY 2024/25; and
  13. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-105 with Premier Electric A Jones Group Corporation dba United Electric for a total agreement amount not-to-exceed $60,000 for FY 2024/25; and
  14. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-120 with SGD Enterprises dba Four Seasons Landscaping for a total agreement amount not-to-exceed $60,000 for FY 2024/25; and
  15. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-106 with Superior Welding & Piping Inc. dba Superior Welding for a total agreement amount not-to-exceed $60,000 for FY 2024/25; and
  16. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-104 with US National Corp dba Jimenez Painting Company for a total agreement amount not-to-exceed $80,000 for FY 2024/25; and
  17. Authorize the City Manager/District Manager to execute task orders with the selected contractors for on-call trade work.
AA.
Sole Source Purchase – Opticom Devices and Grant Acceptance
Recommendation:
  1. Find the Opticom devices and transmitters procurement exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
  2. Authorize the purchase of Opticom devices and transmitters from DDL Traffic, Inc. in the total amount of $523,504.55 for; and
  3. Authorize the City Manager to accept VCTC IRGP Phase 3 grant funding of $500,000 and execute any associated documents necessary for the grant funding sources; and
  4. Authorize an increase of $500,000 in revenues for the VCTC IRGP Phase 3 grant in the General Fund, Account No. 101-0000-335.39-17.
DISCUSSION ITEMS - NONE
PUBLIC HEARINGS - NONE
6:00 P.M. - GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in-progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
General Public Comment
CLOSED SESSION REPORT
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review****

 
PUBLIC PARTICIPATION
 
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.  Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
 Public Comment Options
  • Electronic Comments: To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
  • Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010.  If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting.  Written comments received after 3:00 p.m. will be distributed to the Councilmembers.  
  • Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard.  Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item.  The City Council will receive general public comments for items not on the agenda at 6:00 p.m.  Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name.  When your name is called, approach the podium and begin your comments by stating your name for the record.  The timer will count down your 3 minutes.  When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound.  At that time, we will move onto the next speaker.

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