Meeting
AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
Wednesday, November 13, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
 		  
 
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION
*5:00 P.M. PUBLIC COMMENTS (*Amended Time)
 
4:00 P.M. - CALL TO ORDER - CLOSED SESSION
ROLL CALL
CLOSED SESSION
A.
Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9 (d)(1)
Name of case: Roy Allan Slurry Seal Inc. v. City of Camarillo
Ventura County Superior Court Case No. 2024CUBC021386
B.
Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9 (d)(1)
Name of case: Ventura County Citizens Against Mega Gas v. City of Camarillo
Ventura County Superior Court Case No. 2024CUWM022213
5:00 P.M. - CALL TO ORDER - OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
GENERAL PUBLIC COMMENTS (Amended - Earlier Time)
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in-progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
PRESENTATIONS
C.
Camarillo Airport Update Ventura County Director of Airports 
*This item will be postponed to a future date to be determined (amended 11/12/2024)
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
D.
City Council Meeting Minutes
Recommendation: Approve minutes of the regular meeting of October 23, 2024.
E.
Disbursements
Recommendation: Adopt a Resolution approving disbursements.
F.
Revenue & Expenditure Report for the Month Ended October 2024
Recommendation: Receive and file report.
G.
Amendment to City Council Policy 1.03 Reimbursement of Travel Expenses for Elected and Appointed Officials
Recommendation: Adopt the amendments to City Council Policy 1.03 Reimbursement of Travel and Expenses for Elected and Appointed Officials.
H.
Amendment to City Council Policy 2.05 Travel Expense Reimbursement
Recommendation: Adopt the amendments to City Council Policy 2.05 Travel Expense Reimbursement.
I.
Annual Review of Policy 3.09 Other Post-Employment Benefits (OPEB) Trust Investment
Recommendation: Approve the amendments made to City Council Policy 3.09 Other Post-Employment Benefits (OPEB) Trust Investment.
J.
Annual Review of Policy 3.16 Pension Rate Stabilization Program (PRSP) Trust Investment
Recommendation: Approve the amendments made to City Council Policy 3.16 Pension Rate Stabilization Program (PRSP) Trust Investment. 
K.
Pleasant Valley Recreation and Park District Park Impact Fee Annual Report
Recommendation: Receive and file the report.
L.
Utility Bills, Business Tax Renewals and Certificates Print and Mail Services – First Amendment
Recommendation: Authorize the City Manager to execute Agreement 2021-170A with InfoSend, Inc. for processing, printing, and mailing of utility bills and business tax renewals and certificates for not-to-exceed amount of $150,000 for an additional two-year term, expiring December 31, 2026.
M.
On-Call Trade Work – Contractor Agreements and Amendments
Recommendation:
  1. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-66A with General Pump Company, Inc. for a total agreement amount not-to-exceed $150,000 for FY 2024/25; and
  2. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-72A with Innocenti Construction Inc. for a total agreement amount not-to-exceed $120,000 for FY 2024/25; and
  3. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-184 with Best Drilling and Pump, Inc. for a total agreement amount not-to-exceed $150,000 for FY 2024/25; and
  4. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-185 with Zim Industries, Inc. dba Bakersfield Well & Pump Company for a total agreement amount not-to-exceed $150,000 for FY 2024/25; and
  5. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024-190 with Alliance Environmental Group, LLC for a total agreement amount not-to-exceed $60,000 for FY 2024/25; and
  6. Authorize the City Manager/District Manager to execute task orders with the selected contractors for on-call trade work.
N.
Citywide Opticom Installation (TM-2024-4) – Award of Contract
Recommendation:
  1. Find Specification No. TM-2024-4, Citywide Opticom Installation Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
  2. Authorize the City Manager to execute Public Works Contract No. 2024-188 with Econolite Systems Inc. in the amount of $197,047.72 and execute contract change orders for project contingencies in the amount of $19,705 for a total authorized expenditure of $216,752.72.
O.
CPD-248, America’s Tires (401 West Ventura Boulevard) – Resolution Approving Improvement Plans, Acknowledging Receipt of Agreements, Securities and Other Necessary Documents and Issuance of a Water Will-Serve Letter
Recommendation: Adopt a Resolution approving improvement plans, acknowledging receipt of agreements, securities and other necessary documents, and issuance of a Water Will-Serve letter for CPD-248.
P.
Camarillo Video Detection Project (TM-2024-2) – Award of Contract
Recommendation:
  1. Find Specification No. TM-2024-2, Camarillo Video Detection Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
  2. Authorize the City Manager to execute Public Works Contract No. 2024-187 with Econolite Systems Inc. in the amount of $105,686 and execute contract change orders for project contingencies in the amount of $10,570 for a total authorized expenditure of $116,256.
Q.
Well E (Project No. WT-5101) –  Agreement Award for Engineering Design Services
Recommendation: Authorize the City Manager to execute Professional Services Agreement No. 2024-181 with Hazen and Sawyer in an amount not-to-exceed $1,269,217.45 for professional engineering services.
R.
Bridge Replacement at Las Posas Road and Ventura Boulevard (Project No. SD-5052) – Agreement Amendment for Additional Engineering Services
Recommendation:
  1. Authorize an appropriation of $232,456 in the Capital Improvement Projects Fund, Account No. 410-8510-485.92-21 and Project SD-5052; and
  2. Authorize an appropriation of $232,456 for a Transfer Out from the Bridge Policy Fund Account No. 252-9999-499.98-41 to the Capital Improvement Projects Fund Transfer In Account No. 410-9999-399-98-13; and
  3. Authorize the City Manager to execute Professional Services Agreement No. 2021-30E with HDR Engineering, Inc. in an amount not-to-exceed $202,135.02 to provide additional grant support, environmental and right-of-way services and authorize a contingency in the amount of $30,320 for a total agreement authorization of $1,376,982.02; and
  4. Authorize the City Manager to execute future amendments to the Agreement with HDR Engineering, Inc. for unforeseen additional services up to the authorized contingency amount.
S.
Professional Services Agreement with Pegasus Studios for Audio Visual Meeting Management
Recommendation:
  1. Find that Audio Visual Management Services are exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
  2. Authorize City Manager to execute Agreement No. 2024-183 with Pegasus Studios for a not to exceed amount of $453,600; and 
  3. Authorize an appropriation of $55,600 in the City Hall Facility Division, Account No. 101-5750-457.32-01 from available General Fund Unassigned Fund balance.
T.
City Hall Council Chambers Remodel (Project No. CH-09-01) – Agreement Amendments; and Ratify Landscape Maintenance Services Amendment
Recommendation:
  1. Authorize an appropriation of $100,000 for the amendments and contingencies in the Capital Improvement Projects Fund, 410-8510-485-92.41 and Project CH-09-01 from available Capital Improvement Projects Fund Balance; and
  2. Ratify Agreement No. 2019-159H with Landscape Development Inc. in an amount not-to-exceed $88,708 for City Hall atrium work, and authorize a contingency in the amount of $13,500, for a total contract authorization of $10,674,759.03; and
  3. Authorize the City Manager to execute future amendments with Landscape Development Inc. for unforeseen additional services up to the authorized contingency amount; and
  4. Authorize the City Manager to execute Professional Services Agreement No. 2023- 147B with Willdan Engineering in an amount not-to-exceed $40,000 to provide additional construction management and inspection services, and authorize a contingency in the amount of $10,000, for a total agreement authorization of $312,044; and
  5. Authorize the City Manager to execute Professional Services Agreement No. 2020-1C with Ravatt, Albrecht, & Associates, Inc. in an amount not-to-exceed $40,000 for additional design support services during construction, and authorize a contingency in the amount of $10,000, for a total agreement authorization of $419,952.55; and
  6. Authorize the City Manager to execute future amendments to the agreements with Willdan Engineering and Ravatt, Albrecht, & Associates, Inc. for unforeseen additional services up to the authorized contingency amounts.
PUBLIC HEARINGS
U.
Addendum to Final Mitigated Negative Declaration 2009-6, Village at the Park Specific Plan Amendment, Change of Zone No. 336, and Commercial Planned Development Permit No. 255, Hiji Investment & TFR Investment Companies  (*Item Updated 11/13/2024 to correct a clerical error).
Recommendation:
  1. Adopt a resolution approving an Addendum to Mitigated Negative Declaration 2009-6;
  2. Adopt a resolution approving an Amendment to the Village at the Park Specific Plan;
  3. Adopt a resolution Introduce an Ordinance approving Change of Zone No. 336 on 0.94 acres from Commercial Mixed Use to Commercial Planned Development; and
  4. Adopt a resolution approving Commercial Planned Development Permit No. 255, subject to the recommended conditions of approval.
DISCUSSION ITEMS
V.
Camarillo Homelessness Strategic Plan Update 
*This item will be postponed to a future date to be determined (amended 11/12/2024).
W.
Proclamation of Local Emergency
Recommendation: Adopt a resolution of the City Council of the City of Camarillo, California, proclaiming and affirming the existence of a Local Emergency, and confirming and ratifying Proclamation by City’s EOC Director of the Existence of a Local Emergency, in response to the Mountain Fire.  
CLOSED SESSION REPORT
ADJOURN


*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review.
**Levine Act –  Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agents--must disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
 
 
PUBLIC PARTICIPATION
 
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.  Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
 Public Comment Options
  • Electronic Comments: To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
  • Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010.  If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting.  Written comments received after 3:00 p.m. will be distributed to the Councilmembers.  
  • Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard.  Comments are limited to three minutes for each speaker, unless modified by the Chair/Mayor, and each speaker may only speak once on each item.  The City Council will receive general public comments for items not on the agenda.  Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name.  When your name is called, approach the podium and begin your comments by stating your name for the record.  The timer will count down your allotted time.  At the end of the time, we will move onto the next speaker.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 388-5397.  Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.